Your information, in plain English.

This website collects nothing about you

There is no advertising, no tracking and no analytics on this site. We do not use cookies to follow you between pages or between visits.

The one thing stored on your own device is your Quiet Version setting, so the site stays the way you left it. It sits in your browser's local storage, it is not sent to us, and clearing your browser data removes it.

When you contact us

If you ring the information line, email keith@asdireland.ie, send the contact form or leave a voice message, we hold what you tell us so that we can help: usually a name, a way to reach you, and the reason you got in touch.

Contact-form messages and voice recordings are stored securely and are only seen by Keith and the small team who will reply to you. Voice messages are never shared outside the team, never published, and never used to train any system.

If the person leaving a voice message is under 18, a parent or guardian must give permission before the message is sent, and the recorder asks them to confirm the speaker understands the message is being recorded.

We keep enquiries and voice recordings for up to 12 months, then delete them. Ask us at any time and we will delete yours sooner.

We use it to answer you and to arrange support. We do not sell it, rent it, or share it with anyone for marketing.

When you apply for an ID card or a parking permit

An application involves personal details, and sometimes information about a diagnosis. That is sensitive information and we treat it that way.

We use it only to check that an application is genuine and to issue the card or permit. Application details are currently held securely in JotForm, and we are updating how they are stored. Supporting documents are seen only by the person processing the application.

When you join a camp, group or event

We hold the details needed to run the activity safely: who is attending, who to contact, and anything you have told us about support needs, allergies or medication.

It is shared only with the people running that activity, and only so far as they need it to keep your family safe.

When you donate or fundraise

Online donations are handled by a regulated payment provider. We see who donated and how much, so that we can thank you, keep proper accounts and meet our obligations as a registered charity. We never see or store your full card details.

Photographs and video

We only publish a photograph of a person where they, or a parent or guardian, have given written permission for that specific use. Consent is gathered as part of the application to take part in an activity or event, can be withdrawn at any time, and we will take the photograph down.

Nobody is ever required to be photographed in order to take part in anything we run.

Automated processing and AI

Nothing on this website makes an automatic decision about you. No system here scores you, profiles you, or decides whether you qualify for anything. People do that.

Some photographs on the site are computer-generated placeholders, used only until our own consented event photography is ready. They do not show real people. As our own photographs replace them, this statement will be updated.

How long we keep things

No longer than we need. Enquiries and voice recordings are kept for up to 12 months and then deleted. Records connected to a camp, group or event are kept for as long as our insurance and safeguarding obligations require, and financial records for the period Irish charity and tax law requires.

Who is responsible for your information

ASD Ireland CLG (registered charity 20204562, company 619877), Unit 72 Eastlink Business Park, Ballysimon Road, Limerick, V94 0E38, is responsible for the information you give us.

For anything about your personal data, contact Keith at keith@asdireland.ie or on 1800 71 88 65.

Our legal reasons for holding it

Enquiries, voice messages, counselling and training requests: your consent, which you give by ticking the box before sending. You can withdraw it at any time.

ID cards, parking permits, camps and groups: to provide the service you asked for. Information about a diagnosis or support needs is held with your explicit consent.

Donations and financial records: our legal obligations as a registered charity and under Irish tax law.

Safeguarding records: our legal obligations to keep children and vulnerable adults safe.

Services we use

ID card, permit and donation forms are run by JotForm. Camp and movement group bookings are run through the ClubZap app. Messages sent through this website are stored with our secure website hosting provider. Each of these handles your details only on our behalf, and some may store data outside Ireland under the safeguards GDPR requires.

If something goes wrong

If your personal information is ever lost or accessed by someone who should not have it, we will tell the Data Protection Commission within 72 hours where the law requires, and we will tell you directly if it puts you at risk.

Your rights

You can ask us for a copy of what we hold about you, ask us to correct it, ask us to delete it, restrict or object to how we are using it, or ask for it in a form you can take elsewhere. There is no charge, and we will come back to you within one month.

Ask by phone on 1800 71 88 65 or by email to keith@asdireland.ie. If you are not happy with how we respond, you can complain to the Data Protection Commission at dataprotection.ie.